Assigning Content to Learners (Enrollments)

Assigning Content to Learners (Enrollments)

Overview

In Veracity Launch, administrators can manually enroll learners into content, or mark content for self enrollment. A learner may only view the learning content if they have an active enrollment. You can configure enrollments using any of the following approaches (and roles) in Launch:
  1. Manage Enrollments (Admin Role)
  2. Invite by Email (Admin Role)
  3. Self-Enrollment (Learner Role)

Manage Enrollments (Enroll or Unenroll) 

Administrators or other user roles with permissions to manage content can enroll or unenroll learners in content using the content management interface. This method assumes that the content has already been added to the portal and the learners have existing accounts in the portal. To manage enrollments, follow the steps below:
  1. As administrator, navigate to "Manage Content" and then identify the content you would like to select for users to be enrolled or unenrolled
    1. If your'e using the card view to manage the content, click on the vertical ellipsis icon (three dots vertically aligned, located in lower left corner of the card) and then click "Manage Enrollments" from the submenu




    2. If you're using the list view to manage content, click on the vertical ellipsis icon (three dots vertically aligned, located under the Actions column) and then click "Manage Enrollments" from the submenu



  2. Select one or more users from the desired list and click "Enroll" or "Unenroll" 



In the section titled "Unenrolled Learners", choose the learners you wish to enroll.

Notes
You can open the table filter bar to search for specific learners.










Click the "Enroll" Button. In the following dialog box, enter a starting and ending date, or leave them blank. 

Notes
If you do not choose a starting date, the enrollment will be active immediately. If you do not choose an end date, the enrollment will expire in one year.



The selected learners will be moved to the "Enrollments" side of the interface. The learners are now enrolled. 

Invite by Email

Administrators or other user roles with permissions to manage content can invite users by inputting a list of email addresses. To invite users by email, follow the steps below:

  1. As an administrator, navigate to "Manage Content" and then identify the content you would like to select for users to be enrolled or unenrolled 
    1. If your'e using the card view to manage the content, click on the vertical ellipsis icon (three dots vertically aligned, located in lower left corner of the card) and then click "Invite By Email"



    2. If you're using the list view to manage content, click on the vertical ellipsis icon (three dots vertically aligned, located under the Actions column) and then click "Invite By Email"

  2. On the next screen, you can add a comma or newline separated list of email addresses. Simply type or paste the email addresses into this field.

  3. Optionally set the expiration date for the email invitation.
  4. Click the "Save" button. 
  5. All of the valid email addresses provided will receive an automated message with a link to activate their account. If the recipient clicks the link before the expiration date, their account will become activated and the link will automatically login them into the portal. 

Self-Enrollment

Learners may enroll themselves in any content that has "Allow Self Enrollment" enabled by an administrator. To enable this option, follow the steps below:
  1. As an administrator, navigate to "Manage Content" and then identify the content you would like to allow for self enrollment. 
    1. If your'e using the card view to manage the content, click on the vertical ellipsis icon (three dots vertically aligned, located in lower left corner of the card) and then click "Edit"
       






    2. If you're using the list view to manage content, click on the vertical ellipsis icon (three dots vertically aligned, located under the Actions column) and then click "Edit"






  2. On the Edit screen, scroll down to the "Attempts and Enrollment" section. 

3. Check the checkbox for "Allow Self Enrollment" and then click the "Save" button. The content will now be visible to learners in the content catalog and it will display and "Enroll" button so they can self-enroll in the content. 

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