Assigning Content to Learners

Assigning Content to Learners

In Veracity Launch, a learner may only view learning content if they have an active enrollment. As an administrator, you can manually enroll learners into a one or more pieces of content, invite them by e-mail, or mark a piece of content for self-enrollment.

The steps in this article show you how to assign content to one or more learners who already have accounts in your portal. To learn how to add one or more learners who don’t have accounts, then check-out this article: Creating Learner Accounts. 

Manage Enrollments (Enroll or Unenroll) 

If you already added a piece of content and all the learners have existing accounts in the portal, then you can enroll those learners in that content:
  1. In the left menu, select the ADMIN > Manage Content option.

  2. In the Manage Content page, in the card for the content you want enroll learners, click the Actions button (three vertical dots), in the lower-left of the card.

  3. From the Actions menu for that card, select the Manage Enrollments option.

  4. In the Enrollments page, select one or more learners in the Unenrolled Learners list and click the Enroll button at the bottom. 
Notes
In each list, you can click the Filter button to search for a name or e-mail.
  1. In the pop-up dialog box, if the learner must complete the content, then select the Required checkbox and enter the Due Date.



  2. Enter a New Enrollment Start Date. If you leave it blank, then the enrollment is active immediately.

  3. Enter a New Enrollment End Date. If you leave it blank, then the enrollment expires in one year.
Notes
Enrollment Dates
  1. Start Date — The first day the learner can launch the piece of content. If blank, then enrollment starts immediately.

  2. Due Date — (Optional) The last day by which the learner must complete the piece of content. If blank, then due the same day as the End Date.

  3. End Date — The last day the learner can launch the piece of content, whether you enter a Due Date or not. If blank, then enrollment expires in one year.
  1. In the pop-up dialog box, click the Enroll button. The selected learners move to the Enrollments list. 
Notes
To remove learners from the Enrolled list, select them and click the Unenroll button.
  1. When finished, click the Close button in the upper-right.
Immediately, the selected learners can see the selected piece of content in the Content page browser of your portal, with a Launch button. 

While enrolling learners, you can use the Unenroll button to remove learners before you give them access to launch the content. If you need to remove a piece of content from learners’ view in your portal, then you can also use the Unenroll button after, to remove access to the content.

Bulk Enroll (and Bulk Expire, Bulk Delete)

In the earlier section, you saw how to enroll one or more learners in one piece of content. To enroll one or more learners in many pieces of content (Bulk Enroll):
  1. In the left menu, select the ADMIN > Manage Enrollments option.

  2. In the Manage Enrollments page, at the upper-left of the table, click the Bulk Enroll button.

  3. In the Bulk Enroll page, click the Specific Learners field. A pull-down combo box lists all the learners. Click each learner you want to enroll. As you add learners, the Specific Learners field shows the learners’ names as a collection of tags. Click the Close icon in the right side of any tag you want to remove.



  4. Click the Specific Content field. Another pull-down combo box lists all the pieces of content. Click each piece of content you want to enroll learners in. As you add content, the Specific Content field shows the pieces’ names as a collection of tags. Click the Close icon in the right side of any tag you want to remove.
Notes
If you have added Learner Profile Fields or Content Profile Fields to your portal, then the Bulk Enroll form lets you use those in combination with — or instead of — the lists of Specific Learners or Specific Content.
  1. When you finish specifying the learners and content, click the Bulk Enroll button.
As soon as the page closes, the selected learners can see the selected content in the Content page browser of your portal, with a Launch button.

You can Bulk Expire and Bulk Delete content the same way. Bulk Expire lets you choose one or more learners and pieces of content, and “expire” the enrollments, as if they reached the End Date. Learners no longer see the content, but your portal keeps any completion records. Bulk Delete lets you choose one or more learners and pieces of content, and completely unenroll them, as if they never saw it. Learners no longer see the content, and Veracity Launch erases any completion data.

Invite by Email

As an administrator, you can invite learners to launch a piece of content by entering a list of e-mail addresses:
  1. In the left menu, select the ADMIN > Manage Content option.

  2. In the Manage Content page, in the card for the content you want invite learners, click the Actions button (three vertical dots), in the lower-left of the card.

  3. From the Actions menu for that card, select the Invite by Email option.

  4. On the Invite Users page, in the Emails field, enter a comma- or newline-separated list of learners’ email addresses.



  5. Optionally, in the Expires field select a date that the invitation expires.

  6. Click the Save button. 
To all the valid e-mail addresses you entered, Veracity Launch sends a message with a link to the selected piece of content. If the learner clicks the link before the expiration date, then your portal opens their account and automatically launches the content. 

Allow Self-Enrollment

Learners may enroll themselves in a piece of content in which you Allow Self-Enrollment:
  1. In the left menu, select the ADMIN > Manage Content option.

  2. In the Manage Content page, in the card for the content you want let learners self-enroll, click the Actions button (three vertical dots), in the lower-left of the card.

  3. From the Actions menu for that card, select the Edit option.

  4. On the Edit Activity page, scroll down to the Attempts and Enrollment section of the form, and check the checkbox for Allow Self-Enrollment.



  5. Click the Save button. 
Now, all learners can see the content in the Content page browser, with an Enroll button. 




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